This article lists all processes revolving the DMRS System for all users.


TABLE OF CONTENTS

Process 1: Upload BEA Inventory

  1. SDM - Download the latest BEA Reservable Quantity 
  2. SDM - Enter the DMRS system and download the Upload Template
  3. SDM - Fill-up the Excel Template by following the guidelines and format
  4. SDM - Upload the Excel File to the DMRS System
  5. SDM - Extract the DMRS Inventory to verify accuracy of uploaded data

This process must be done every Friday end of day

Process 2: Upload DR Fulfillment Report

  • SDM - Download BEA DR Fulfillment Report 
  • SDM - Enter the DMRS system and download the Upload Template
  • SDM - Fill-up the Excel Template by following the guidelines and format
  • SDM - Upload the Excel File to the DMRS System
  • SDM - Extract the Fulfillment History to verify accuracy of uploaded data

This process must be done every Thursday or Friday

Process 3: Set Order Schedule

  1. SDM - Enter the DMRS system and enter the Order Schedule
  2. SDM - Ensure there are no other running schedules
  3. SDM - Create a new order schedule with the time and date range

This process must be performed every Friday end of day, after Uploading BEA Inventory and DR Fulfillment Report

Process 4: Upload Reorder Action Plan

  1. MCB - Enter the DMRS system and download the Upload Template
  2. MCB - Fill-up the Excel Template by following the guidelines and format
  3. MCB - Upload the Excel File to the DMRS System
  4. MCB - Extract the Fulfillment History to verify accuracy of uploaded data

This process must be performed every Thursday or Friday

Process 5: Ordering Process

  1. Requestor - Enter the DMRS System and click Replenishment Order
  2. Requestor - Download all pending Unserved Orders. Two reports are available
    1. Export Orders - Raw and Detailed Data
      (Order#, Digits Code, Item Description, Reorder Quantity, Replenishment Quantity, Fulfilled Quantity)
    2. Export Unserved Orders - Summary of Unserved Order Quantity
      (Digits Code, Unserved Quantity)
  3. Requestor - Download POS Inventory (Good & Transit) and POS Sales
  4. Requestor - Review POS Sales, POS Inventory, and Unserved Orders to assess if additional orders are needed
  5. Requestor - Create a DMRS order request
  6. Approver - Approve the order in DMRS

Ordering and Approval Period is open weekly, from Friday night until Monday night


Orders that are not approved before the cutoff period will not be served


Inventory is served on a first come, first served basis. Requestors who place their orders first will be prioritized over the rest